Managing  your data well during a research project can make you more efficient. Choosing the most suitable storage locations can make a big difference to the workflow of your research project. Once the project is complete, secure archiving of data is crucial to maintaining the integrity of the research process, including the reproducibility of its results. Preserving your data ensures that future scholars are able to access and use the data, and also ensures that data does not become unusable with time and further technological advancements.


Preservation ensures that the raw data stays accessible to future users and is uniquely identified to ensure that there is no loss of access. Data needs to be findable, accessible, interoperable and reusable (FAIR) . Digital Library Services the management and archiving of data to ensure your research data meets these FAIR guiding principles 

  • migrate data to best format
  • migrate data to suitable medium
  • back-up and store data
  • create metadata and documentation
  • archive data


UCT offers a variety of storage solutions for research projects, driven by Microsoft Office and the Google Education Suite and supported by ICTS . UCT staff and students have access to both platforms through their Single Sign-On Credentials. Both solutions offer secure cloud storage with a minimum of TB space which can be used by a majority of researchers. They also have desktop based solutions to allow ease of integration with your machine. ICTS  and eResearch can assist you with advanced solutions or if you are working with sensitive data.

Managing your data requires using some best practices around the organisation of your folders and the naming of your files. Read up on some advice on how to organise your data here. Platforms such as Open Science Framework provide a dashboard where you can connect many different storage solutions and organise your project.

Planning for preservation is important, simply even by deciding what to preserve. At DLS we offer consultation services on how to best preserve as well as offering pathways to ensure that you preserve your data through our Izolo Platform.

Explore the RDM life cycle

Plan& design

Plan & Design

Preparing for your research project: this includes identifying what items (like data storage) need to be budgeted for and costing those, how data will be shared. All of this starts with a data management plan (DMP).
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Share & publish

Share & Publish

Publish both your data and your research output openly through one of the many general or discipline-specific platforms available to support open science.
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Manage, store & preserve

Manage & Store

Find out how best to manage, store and preserve your data to make sure you, and other researchers, can come back to it for reuse down the line.
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